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wiki:user_manual:search_and_browse [2008/09/03 10:44] (current)
sdemi created
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 +**\\ **====== 8. Search and Browse ======
 +
 +| 8.1 Basic Search ||
 +| Which users have access to this page? | Collection Administrator, Collection Manager, Validator, Cataloger, Browser |
 +| What does this functionality allow me to do? | Basic search allows the user to enter keywords into a search box. The keywords are queried against the following fields in the metadata of the record: Title, General Description, and Keyword. The result returns a list of records in the system which contain the keywords which the user has entered |
 +| Which page do I have to be in to access this functionality? | Basic Search Page |
 +| Condition | The search index has been updated and contains records. |
 +| Steps | 1. Enter a keyword into the search box and click the Search button |
 +| Result | The result is a list of records which contain this keyword(s) in the following Metadata Fields: Title, General Description, and Keyword. |
 +| Things to look out for | There are no matching records and no results are returned. |
 +
 +| 8.2 Advanced Search ||
 +| Which users have access to this page? | Collection Administrator, Collection Manager, Validator, Cataloger, Browser |
 +| What does this functionality allow me to do? | The advanced search allows the user to query records by several fields. The first three fields are controlled vocabulary dropdowns; they include the following lists: BEN Subject/Discipline Taxonomy, BEN Pedagogical Use Taxonomy, and Resource Type. The fourth field is a keyword search like basic search which also queries the following Title, General Description, and Keyword. All the dropdown and keyword search fields are connected by AND clause. |
 +| Which page do I have to be in to access this functionality? | Advanced Search Page |
 +| Condition | The search index has been updated and contains records. |
 +| Steps | Entering information in each field is optional. The more information is entered the more filtered your search result will be. Select terms from the dropdown menus and/or add a keyword search in the "Search string" box; Click Search. |
 +| Result | The result is a list of records which contain the information that was entered. |
 +| Things to look out for | There are no matching records and no results are returned. |
 +
 +| 8.3 Browse ||
 +| Which users have access to this page? | Collection Administrator, Collection Manager, Validator, Cataloger, Browser |
 +| What does this functionality allow me to do? | The browse interface displays the BEN Subject/Discipline Taxonomy controlled vocabulary list. For each term in the list, a number is displayed in parenthesis indicating the number of resources which have been categorized under that term. If there are any records categorized under a term, a link is displayed allowing a user to view all the records associated with that term. |
 +| Which page do I have to be in to access this functionality? | Browse Page |
 +| Condition | Records have been validated into the system and categorized using the BEN Subject/Discipline Taxonomy controlled vocabulary list. |
 +| Steps | 1. Click a term in the BEN Subject/Discipline Taxonomy controlled vocabulary list to view a list of records which are categorized under that term. |
 +| Result | The page will display a list of records which are categorized under that term the user clicked. |
 +| Things to look out for | No records have been categorized under a specific term so a link does not exist. |
 +
 +| 8.4 Update Search Index ||
 +| Which users have access to this page? | Collection Administrator and Collection Manager |
 +| What does this functionality allow me to do? | For the basic and advanced search functionality to operate properly the search index update function needs to be run either on a schedule or anytime new records is validated into the system. |
 +| Which page do I have to be in to access this functionality? | My Home Page |
 +| Condition | Record(s) have been validated into the system. |
 +| Steps | 1. Click "Update Search Index" from the "My Home" page. |
 +| Result | The page displays "The search engine index has been updated successfully." |
 +| Things to look out for | If the search index code is not customized properly some fields may omitted in the update. |