8. Search and Browse

8.1 Basic Search
Which users have access to this page? Collection Administrator, Collection Manager, Validator, Cataloger, Browser
What does this functionality allow me to do? Basic search allows the user to enter keywords into a search box. The keywords are queried against the following fields in the metadata of the record: Title, General Description, and Keyword. The result returns a list of records in the system which contain the keywords which the user has entered
Which page do I have to be in to access this functionality? Basic Search Page
Condition The search index has been updated and contains records.
Steps 1. Enter a keyword into the search box and click the Search button
Result The result is a list of records which contain this keyword(s) in the following Metadata Fields: Title, General Description, and Keyword.
Things to look out for There are no matching records and no results are returned.
8.2 Advanced Search
Which users have access to this page? Collection Administrator, Collection Manager, Validator, Cataloger, Browser
What does this functionality allow me to do? The advanced search allows the user to query records by several fields. The first three fields are controlled vocabulary dropdowns; they include the following lists: BEN Subject/Discipline Taxonomy, BEN Pedagogical Use Taxonomy, and Resource Type. The fourth field is a keyword search like basic search which also queries the following Title, General Description, and Keyword. All the dropdown and keyword search fields are connected by AND clause.
Which page do I have to be in to access this functionality? Advanced Search Page
Condition The search index has been updated and contains records.
Steps Entering information in each field is optional. The more information is entered the more filtered your search result will be. Select terms from the dropdown menus and/or add a keyword search in the “Search string” box; Click Search.
Result The result is a list of records which contain the information that was entered.
Things to look out for There are no matching records and no results are returned.
8.3 Browse
Which users have access to this page? Collection Administrator, Collection Manager, Validator, Cataloger, Browser
What does this functionality allow me to do? The browse interface displays the BEN Subject/Discipline Taxonomy controlled vocabulary list. For each term in the list, a number is displayed in parenthesis indicating the number of resources which have been categorized under that term. If there are any records categorized under a term, a link is displayed allowing a user to view all the records associated with that term.
Which page do I have to be in to access this functionality? Browse Page
Condition Records have been validated into the system and categorized using the BEN Subject/Discipline Taxonomy controlled vocabulary list.
Steps 1. Click a term in the BEN Subject/Discipline Taxonomy controlled vocabulary list to view a list of records which are categorized under that term.
Result The page will display a list of records which are categorized under that term the user clicked.
Things to look out for No records have been categorized under a specific term so a link does not exist.
8.4 Update Search Index
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? For the basic and advanced search functionality to operate properly the search index update function needs to be run either on a schedule or anytime new records is validated into the system.
Which page do I have to be in to access this functionality? My Home Page
Condition Record(s) have been validated into the system.
Steps 1. Click “Update Search Index” from the “My Home” page.
Result The page displays “The search engine index has been updated successfully.”
Things to look out for If the search index code is not customized properly some fields may omitted in the update.