7. Author Directory Management

7.1 View All Authors
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? View a list of all existing authors to add new Authors to the system or view/update details of existing Authors.
Which page do I have to be in to access this functionality? User Home Page.
Steps 1. Click on the “View the authors directory” link from User Home Page or the “Manage Authors” link from the menu bar.
Result System displays a list of all existing Authors and associated links to add new or edit/delete existing Authors.
7.2 Add Author
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? Allow users to add a new Author to the system.
Which page do I have to be in to access this functionality? View All Authors
Condition None
Steps Click on the “Add Author” link from View All Authors page. · You will be redirected to the “Add a new Author” page Fill in the form. The fields marked with a * (star) are required. · Email field must be a valid email address. Click “Save” button.
Result The new Author is added to the system and will be available for selection in the Author dropdown in Metadata Record Cataloging Forms. You will be taken back to View All Authors Page.
Things to look out for At step 2 if you do not enter one of the required fields or a valid email address, system will reload the page and displays an error message indication what went wrong.
7.3 Edit Author
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? Edit details of an existing Author.
Which page do I have to be in to access this functionality? View All Authors
Steps Click on the “Edit” link from the list in View All Authors page. You will be redirected to the “Edit Author” page. The system will display the Author detail form pre-populated with information already saved in database. Edit the form: The fields marked with a * (star) are required. · Email field must be a valid email address. Click “Save” button.
Result The modified details will be saved in the system. You will be taken back to View All Authors Page.
Things to look out for At step 2 if you do not enter one of the required fields or a valid email address, the system will reload the page and displays an error message indication what went wrong.
7.4 Delete Author
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? Delete an existing Author from the system.
Which page do I have to be in to access this functionality? View All Authors
Condition None
Steps Click on the “Delete” link from the list in View All Authors page.
Result The Author will be deleted from the system. You will be taken back to View All Authors Page.
7.5 Use Author in Metadata Record Cataloging Form
Which users have access to this page? Collection Administrator and Collection Manager
What does this functionality allow me to do? If there is a 'Resource Author' input type in the Metadata Record Cataloging Form you are using, you can select an Author from system. This will populate of the fields of 'Resource author' input type will be automatically populated with the details of the existing Author.
Which page do I have to be in to access this functionality? Upload/Catalog Metadata Record
Condition There should be one or more authors in Author Directory and Record Submission From must have at least one 'Resource author' input type.
Steps Select an author from the 'Select Author' dropdown list.
Result The rest of the field of 'Select Author' input type will be populated from database. The Author Details are not yet saved in the system for the Metadata Record. You must save the Record in order to associate the Author permanently to the record in the System.